> For the complete documentation index, see [llms.txt](https://docs.uppromote.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.uppromote.com/motivation/media-gallery.md).

# Media Gallery

With **Media Gallery**, you can upload unlimited images, links, video links, or other files and assign **access by program** which will help your affiliates to promote your business. Each file must be **smaller than 5MB.**

Your affiliates can view, copy/download, or get the HTML code (images only) to share the media assets with their followers.

## Basic functionality:

### 1. Create a Category to group your media:

Adding **Categories** helps you to organize your assets while helping affiliates access your uploaded media faster and easier. 

To Create a category, go to **Motivation > Media Gallery >** click **Add Category.**

<figure><img src="/files/CU7qqrZ9MGlN1AFEErZ5" alt="add category"><figcaption></figcaption></figure>

In the **Add Category** popup, fill in the following:

<figure><img src="/files/ozoeaRiZxoZSjCvaQ3yd" alt=""><figcaption></figcaption></figure>

* **Category name** (required): Enter a name for your category.
* **Share to** (required): Choose which programs can access this category.
  * **All programs** *(default)*: The category is shared with all current and future programs in your store.
  * **Specific programs**: Select one or more programs from the dropdown. At least one program must be selected.
* Click **Save** to create the category.

Once **created**, your categories will appear on the Media Gallery homepage.

<figure><img src="/files/PD7HNQbBZNHyaTlZryrQ" alt=""><figcaption></figcaption></figure>

Each category card displays:

* The category name
* A **"Shared to {n} program(s)"** label showing how many programs have access (shows **"all"** if shared to all programs). Click the label to see the full list of programs.
* A **More actions** button (on hover): click to access **Edit** or **Delete**.

### 2. Add Media Assets:

In order to add a resource, you can **open a category** or stay on the **Media gallery default homepage**, then click **Add media**. Other than the Add category action, there are 4 other options:

<figure><img src="/files/f1D58cso8QN8FcVlwUmN" alt="add media"><figcaption></figcaption></figure>

#### ***a. Add Images (upload images or use image links)***

<figure><img src="/files/vk90fTrZYEjgZK6u0x5I" alt=""><figcaption></figcaption></figure>

* **Name** is where you put the name of your image which is **required**. Kindly note that the special characters (apart from "-" and "\_" are not allowed).
* **Description** is where you can add more information about the image (such as what it is, what it is used for,...), this field is optional.
* The **Link** field is **optional.** It will direct customers to your promotional campaign or special collection. For example, if you have a banner of a collection that you want to boost, enter that collection link so affiliates will get redirected to your collection.
* **Share to** (required): Choose which programs can access this media item.
  * **All programs** *(default)*: Visible to affiliates in all programs.
  * **Specific programs**: Select one or more programs from the dropdown. At least one program must be selected.
* Supported image formats are: **jpg, jpeg, png, gif, svg.**

#### ***Add files:***

<figure><img src="/files/7Md77h4rFlTXckBeojIf" alt=""><figcaption></figcaption></figure>

* **Name** is where you put the name of your file, which is **required**. Kindly note that the special characters (apart from "-" and "\_" are not allowed).
* **Description** is where you can add more information about the file (such as what it contains, notes, etc.) This field is optional.
* **Share to** (required): Same as above — choose **All programs** or **Specific programs**.

Supported file formats are: **zip, rar, pdf, txt, xlsx, xlsm, xltx, xltm, xlsb, xlam, csv, doc, docx, docm, dotx, dotm, pptx, pptm, potx, potm, ppam, ppsx, ppsm, sldx, sldm, thmx.**

Be noted that the file size must be **smaller than 5MB**. However, on the Enterprise plan, you can upload files with a maximum size of 25MB/file.

#### ***Add videos links***

<figure><img src="/files/Ii28U5iTJE4hHLZvWlP8" alt=""><figcaption></figcaption></figure>

* **Name** is where you put the name of your **video** which is **required**. Kindly noted that the special characters (apart from "-" and "\_" are not allowed).
* **Description** is where you can add more information about the video (such as what it is about, how can it be used, etc.). This field is optional.
* **Video link**: Insert your video link in this field. The affiliate can only view and share this video (they can't download the video).
* **Share to** (required): Choose which programs can access this media item.
* Supported video links are: YouTube Shorts, TikToks, Instagram, Youtube video.

#### ***Add links***

<figure><img src="/files/XJIjMaHvXEDUt27TOeiF" alt=""><figcaption></figcaption></figure>

* **Name** is where you put the name of your **link** which is **required**. Kindly noted that the special characters (apart from "-" and "\_" are not allowed).
* **Description** is where you can add more information about the link (such as where it directs to, how can it be used, etc.) This field is optional.
* **Link** is where you put your links. The affiliate can only view and share this link.
* **Share to** (required): Choose which programs can access this media item.

**Note**: For specific asset types of **Image** or **File**, you also have a bulk upload option.

<figure><img src="/files/jVnMLLoT9zIX1q2aI4bh" alt=""><figcaption></figcaption></figure>

When clicking **Add media** > Add images/files > **Bulk upload**, you can select up to 10 files at a time, each file cannot exceed 5MB. The file names will be the names on your computer, you can then edit the names, descriptions, links, etc. after the bulk upload.

### 3. Actions with media&#x20;

#### Filter

You and your affiliate team can filter uploaded resources by **asset type** (Images, Files, Links, or Videos) or by **Program** to quickly find media assigned to a specific program. Select **All assets** to view all media types across categories.

<figure><img src="/files/FKBxp3tRraQKbRDZkW4L" alt=""><figcaption></figcaption></figure>

#### **Single Action**

With each media item, 3 actions will appear: **Edit media**, **Move to category**, and **More actions** (Download or Delete).

<figure><img src="/files/C3gGAuiEVfUKF2i2YI6O" alt=""><figcaption></figcaption></figure>

#### Bulk Action

You can also select multiple items at once to perform bulk actions — including **Edit access** (update program assignment), **Move to category**, **Download**, or **Delete**.

<figure><img src="/files/uoW0tYZYSNI2rSpBqdgk" alt=""><figcaption></figcaption></figure>

### 4. How does it show on the affiliate account?

Your media assets are shown on the affiliate account on the **Marketing Tools** tab:

<figure><img src="/files/qxKJ46Dw1C8oWeQcN9BW" alt="how it shows in affiliate account"><figcaption></figcaption></figure>

Affiliates can view or filter their preferred assets.

For each type of asset, affiliates can:

* Images: View, Download, and Get embedded code.
* Files: View, Download.
* Video link: View, Copy link, Share.
* Link: View, Copy link, Share.