Media Gallery
Use UpPromote's Media Gallery to share images, videos, links, and files with your affiliates. Organize assets into categories so partners promote with ease.
With Media Gallery, you can upload unlimited images, links, video links, or other files and assign access by program which will help your affiliates to promote your business. Each file must be smaller than 5MB.
Your affiliates can view, copy/download, or get the HTML code (images only) to share the media assets with their followers.
Basic functionality:
1. Create a Category to group your media:
Adding Categories helps you to organize your assets while helping affiliates access your uploaded media faster and easier.
To Create a category, go to Motivation > Media Gallery > click Add Category.
In the Add Category popup, fill in the following:
Category name (required): Enter a name for your category.
Share to (required): Choose which programs can access this category.
All programs (default): The category is shared with all current and future programs in your store.
Specific programs: Select one or more programs from the dropdown. At least one program must be selected.
Click Save to create the category.
Once created, your categories will appear on the Media Gallery homepage.
Each category card displays:
The category name
A "Shared to {n} program(s)" label showing how many programs have access (shows "all" if shared to all programs). Click the label to see the full list of programs.
A More actions button (on hover): click to access Edit or Delete.
2. Add Media Assets:
In order to add a resource, you can open a category or stay on the Media gallery default homepage, then click Add media. Other than the Add category action, there are 4 other options:
a. Add Images (upload images or use image links)
Name is where you put the name of your image which is required. Kindly note that the special characters (apart from "-" and "_" are not allowed).
Description is where you can add more information about the image (such as what it is, what it is used for,...), this field is optional.
The Link field is optional. It will direct customers to your promotional campaign or special collection. For example, if you have a banner of a collection that you want to boost, enter that collection link so affiliates will get redirected to your collection.
Share to (required): Choose which programs can access this media item.
All programs (default): Visible to affiliates in all programs.
Specific programs: Select one or more programs from the dropdown. At least one program must be selected.
Supported image formats are: jpg, jpeg, png, gif, svg.
Add files:
Name is where you put the name of your file, which is required. Kindly note that the special characters (apart from "-" and "_" are not allowed).
Description is where you can add more information about the file (such as what it contains, notes, etc.) This field is optional.
Share to (required): Same as above — choose All programs or Specific programs.
Supported file formats are: zip, rar, pdf, txt, xlsx, xlsm, xltx, xltm, xlsb, xlam, csv, doc, docx, docm, dotx, dotm, pptx, pptm, potx, potm, ppam, ppsx, ppsm, sldx, sldm, thmx.
Be noted that the file size must be smaller than 5MB. However, on the Enterprise plan, you can upload files with a maximum size of 25MB/file.
Add videos links
Name is where you put the name of your video which is required. Kindly noted that the special characters (apart from "-" and "_" are not allowed).
Description is where you can add more information about the video (such as what it is about, how can it be used, etc.). This field is optional.
Video link: Insert your video link in this field. The affiliate can only view and share this video (they can't download the video).
Share to (required): Choose which programs can access this media item.
Supported video links are: YouTube Shorts, TikToks, Instagram, Youtube video.
Add links
Name is where you put the name of your link which is required. Kindly noted that the special characters (apart from "-" and "_" are not allowed).
Description is where you can add more information about the link (such as where it directs to, how can it be used, etc.) This field is optional.
Link is where you put your links. The affiliate can only view and share this link.
Share to (required): Choose which programs can access this media item.
Note: For specific asset types of Image or File, you also have a bulk upload option.
When clicking Add media > Add images/files > Bulk upload, you can select up to 10 files at a time, each file cannot exceed 5MB. The file names will be the names on your computer, you can then edit the names, descriptions, links, etc. after the bulk upload.
3. Actions with media
Filter
You and your affiliate team can filter uploaded resources by asset type (Images, Files, Links, or Videos) or by Program to quickly find media assigned to a specific program. Select All assets to view all media types across categories.
Single Action
With each media item, 3 actions will appear: Edit media, Move to category, and More actions (Download or Delete).
Bulk Action
You can also select multiple items at once to perform bulk actions — including Edit access (update program assignment), Move to category, Download, or Delete.
4. How does it show on the affiliate account?
Your media assets are shown on the affiliate account on the Marketing Tools tab:
Affiliates can view or filter their preferred assets.
For each type of asset, affiliates can:
Images: View, Download, and Get embedded code.
Files: View, Download.
Video link: View, Copy link, Share.
Link: View, Copy link, Share.
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